Office Admin

Workplace Management Specialist (Office Admin)

Bengaluru, Karnataka
Work Type: Full Time
Position Overview: 
As an office administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for handling a variety of administrative tasks, supporting various departments, and fostering a positive work environment. The ideal candidate will have 5-8 years of relevant experience and a strong ability to multitask, prioritize tasks, and communicate effectively.

  • Manage daily office operations, including but not limited to answering phones, responding to emails, and handling mail correspondence.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
  • Assist in the coordination of meetings, conferences, and events, including scheduling, booking venues, arranging catering, and preparing meeting materials.
  • Act as the point of contact between employees and management, addressing queries, issues, or concerns in a timely and professional manner.
  • Support HR functions such as employee onboarding, maintaining employee records, and facilitating HR-related processes.
  • Coordinate travel arrangements and accommodations for staff members as needed.
  • Assist with financial tasks such as expense tracking, invoicing, and basic bookkeeping.
  • Prepare and distribute internal communications, memos, and announcements.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Perform other administrative duties as assigned.
  • Bachelor's degree in Business Administration, Office Management, or a related field preferred.
  • 5-8 years of experience in office administration or a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Ability to work independently with minimal supervision.
  • Flexibility and adaptability to changing priorities and environments.
  • Proven ability to handle confidential information with integrity.
  • Experience with HR processes and basic accounting/bookkeeping knowledge is a plus.

If you are passionate about building the technology world, be smart and join us at smartShift! 


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